The following MiCollab Audio, Web and Video Conferencing features are made available to the user to set-up and manage conferences from Outlook:
Perform the following steps to schedule a one-time conference:
Open Outlook and schedule a one-time conference using any of the following options:
Click Home > New Items > New Meeting or New Appointment. A new meeting or appointment window opens. Click MiCollab Meeting from the Outlook ribbon to create a MiCollab Audio, Web and Video conference.
Click Home > MiCollab Meeting from the Outlook ribbon. A new appointment window opens in the MiCollab Audio, Web and Video Conference mode.
Open Calendar, select the date and double click the meeting or appointment duration. A new meeting or appointment window opens. Click MiCollab Meeting from the Outlook ribbon to create a MiCollab Audio, Web and Video conference.
NOTE: MiCollab conference details will be added automatically when saved or sent message appears in the body of the e-mail.
Add list of attendees, enter subject, location, date and time. The meeting start and end time must not exceed 24 hours.
NOTE: The changes made in MiCollab Audio, Web and Video Conference End User Portal will not reflect in the Outlook meeting.
To change the conference parameters, click Meeting Settings from the Outlook ribbon. A dialog box opens. Update the parameters and click Apply or OK to save the changes.
NOTE: Meeting settings are specific to MiCollab Audio, Web and Video conference and are set as default for all new MiCollab Audio, Web and Video meetings. For MiCollab Audio, Web and Video meetings that are already created, bulk parameter change is not possible.
Click Send.
Perform the following steps to schedule a recurring conference:
Open Outlook and schedule a recurring conference using any of the following options:
Click Home > New Items > New Meeting or New Appointment. A new meeting or appointment window opens. Click MiCollab Meeting from the Outlook ribbon to create a MiCollab Audio, Web and Video conference.
Click Home > MiCollab Meeting from the Outlook ribbon. A new appointment window opens in the MiCollab Audio, Web and Video Conference mode.
Open Calendar, select the date and double click the meeting or appointment duration. A new meeting or appointment window opens. Click MiCollab Meeting from the Outlook ribbon to create a MiCollab Audio, Web and Video conference.
NOTE: MiCollab conference details will be added automatically when saved or sent message appears in the body of the e-mail.
Add list of attendees, enter subject, location, date and time.
NOTE: The changes made in MiCollab Audio, Web and Video Conference End User Portal will not reflect in the Outlook meeting.
Click Recurrence. Select Appointment time and Recurrence Pattern. Daily, weekly and monthly recurrence patterns are supported. In the range of recurrence, a pattern with no end date is not supported.
NOTE:
The Audio, Web and Video Conferencing meeting recurrence range is
configured by the Administrator in the MiCollab Audio, Web and Video
Conference Server Manager Portal. If a meeting is created that exceeds
this range, the Outlook meeting will not be created and the user will
receive an error message.
In the range of recurrence option in Outlook, except Start Date all
other options are ignored by MiCollab Microsoft Outlook Plugin.
To change the conference parameters, click Meeting Settings from the Outlook ribbon. A dialog box opens. Update the parameters and click Apply or OK to save the changes.
Click Send.
NOTE: Reservationless conferences cannot be created using the MiCollab Microsoft Outlook Plugin.
To join a conference, click the MiCollab Audio, Web and Video Conferencing URL provided in the message body.
Open the scheduled conference from Outlook calendar and edit or delete the meeting. The changes will be reflected on the Audio, Web and Video Conference.